Executive Assistant

Executive · North Vancouver, British Columbia
Department Executive
Employment Type Full-Time
Minimum Experience Mid-level
Compensation $50,000-$60,000

Executive Assistant (EA)

Reporting directly to the First Nations Technology Council CEO, this dynamic executive assistant role requires a highly organized, effective, and proactive administrative professional who enjoys working in a fast-paced environment, often dealing with complex and competing requests.  This role suits a highly organized and administratively creative individual who is curious and enjoys finding solutions.

 

As the primary contact and administrative support for the CEO, the Executive Assistant is responsible for proactively managing the CEO’s busy schedule aligned with organizational priorities.  The Executive Assistant is also responsible for ensuring that the CEO is provided with all necessary materials for meetings and keeps minutes (as required) and action items for meetings attended.

 

The Executive Assistant is also responsible for managing all of the CEO’s executive files aligned with organizational file structure and for the creation and maintenance of an effective bring forward system. The EA will also be required to review documents and provide summaries as requested to the CEO.  Post-COVID, the EA will also arrange and manage all of the CEO’s travel arrangements.

 

The Executive Assistant works with others on the Administration team provides timely and accurate information from the CEO Office as needed, and functions as an administrative liaison to the CEO.

 

The EA will work closely with the Director of Operations to perform other administrative duties as assigned, including reception phone coverage.  The EA will also provide secretariat support to both the Board of Directors and the Executive Leadership Team (ELT) of the Technology Council in setting up and supporting meeting materials and agendas.

 

An interest in the issues of digital equity, connectivity, technology training and economic reconciliation are assets in this role.

 

About the First Nations Technology Council

The First Nations Technology Council is an Indigenous-led organization that serves all 203 First Nations communities across British Columbia, ensuring that Indigenous peoples have full and equitable access to the tools, training and support to maximize the opportunities presented by technology and innovation. The Technology Council sees the strengthening of local Indigenous economies and the empowering of Indigenous innovators contributing to Indigenous self-determination and nationhood.

 

About the Role

 

Primary Responsibilities

 

  • Proactively maintain CEO’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Respond in a timely and courteous manner to all requests for CEO time.
  • Conserve CEO’s time by reading, researching, and routing correspondence.
  • Support CEO in drafting letters and documents, collecting and analyzing information, and initiating telecommunications.
  • Maintain an effective bring forward system.
  • Support and maintain the approval chain with appropriate reminders for timely CEO sign-off.
  • Participate in and monitor Monday.com for CEO actions.
  • Manage and maintain executive files.
  • Prepare meeting materials and agendas.
  • Support Board of Directors meetings and communications.
  • Support Executive Leadership team meetings.
  • Provide reception phone coverage.
  • Provide other administrative duties as requested.

 

Skills and Abilities

  • Demonstrates leadership aligned with Technology Council brand and core values.
  • Ability to complete complex scheduling tasks.
  • Strong interpersonal skills reflected in verbal communication, phone manner, etc.
  • Excellent time management skills.
  • Strong organizational and filing abilities.
  • Ability to prioritize, take action, and support workflow processes for the CEO Office.
  • Sound reading comprehension with the ability to summarize and escalate as needed.
  • Ability to format documents in Word, PPT, as needed by CEO.
  • Must be proficient in Google Workspace.
  • Interest and ability to learn Slack, Monday, Dropbox, and other online tools

 

Requirements:

  • A college certificate or diploma in a relevant field (office administration, business) and/or a combination of education and relevant experience.
  • 2+ years’ experience in an administrative or coordination role.
  • Proficiency with MS Office applications, including Excel.
  • Must be able to work PST business hours.
  • Sound understanding of the history of First Nations in British Columbia, and an ability and interest to learn more about the history, culture, protocols and practices, socio-economic issues, rights and future vision of Indigenous peoples.
  • Ability to work remotely during the COVID-19 pandemic.


Core Values

The First Nations Technology Council holds the following core values, which all employees are expected to honour, demonstrate and deepen through individual practice and team development: trust, humility, community, spirit, innovation for 7 generations, listening, resilience, indigenous wisdom, and heart.


Supervision

This position reports directly to the Chief Executive Officer.

 

Location

This position is located at the First Nations Technology Council headquarters Unit 102 – 70 Orwell Street on Squamish Nation land in North Vancouver, B.C.  During the COVID-19 pandemic, this position will work remotely until further notice, aligning with public health directives and best practices.

 

How to Apply

Please upload and send your resume and cover letter to denise@technologycouncil.ca.   This position will remain open until it is filled.  

 

We are an Indigenous organization whose mandate is to promote opportunities for Indigenous people. We encourage applications from qualified First Nations, Inuit and Métis people. We also welcome other candidates who possess a high level of cultural competence and understanding of Indigenous experience, communities, and issues. Only those candidates selected for an interview will be contacted.

Thank You

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  • Location
    North Vancouver, British Columbia
  • Department
    Executive
  • Employment Type
    Full-Time
  • Minimum Experience
    Mid-level
  • Compensation
    $50,000-$60,000