Operations & Finance Coordinator

Administration · North Vancouver, British Columbia
Department Administration
Employment Type Full-Time
Minimum Experience Mid-level
Compensation $50,000-$60,000


Operations & Finance Coordinator

The First Nations Technology Council is seeking a highly organized and dynamic administrative professional for the pivotal role of Operations and Finance Coordinator.  Reporting directly to the Director of Operations, this position ensures cross-organization coordination and implementation of a wide range of administrative activities, office coordination, and reporting functions to support our growing organization. 


Operations and HR Support:

The Operations & Reporting Coordinator is responsible for supporting the administrative functions of the organization,  including support of the organization’s digital filing system, human resources files, staff forms, policies and procedures, and project files. Working closely with the Director of Operations, the Operations and Finance Coordinator will assist in the collection and processing of staff forms, including benefits administration, HR form administration,  staff leave tracking, etc.  This position will also track all staff equipment and supply inventory. The Coordinator will also work on the development of a new onboarding and employee experience program. This Coordinator position will also assist with the on-going integration of collaborative online tools for the organization, such as Dropbox, Slack, and Monday, leveraging new technologies as available, and assisting in the change management process for organizational adoption. In addition, this position will administer and support the related operational accounts, including cell, internet, and software applications.

 

Financial Administration and Reporting

The Operations & Finance Coordinator also plays a transactional role in assisting with the financial management in the organization. This position will assist in the bookkeeping and and other financial activities aligned with accounting best practices. This position is also responsible for overseeing all the organization’s financial transactions and approvals, including but not limited to: employee expense claims, vendor payments, accounts receivable, etc.

 

This position will suit a dynamic and organized individual who enjoys a broad scope of work and manages multiple priorities well.

 

About the First Nations Technology Council

The First Nations Technology Council is an Indigenous-led organization that serves all 203 First Nations communities across British Columbia, working to ensure that Indigenous peoples have full and equitable access to the tools, training and support to maximize the opportunities presented by technology and innovation. The Technology Council sees the strengthening of local Indigenous economies and the empowering of Indigenous innovators as contributing to Indigenous self-determination and nationhood.

 

About the Role


Primary Responsibilities


Administrative Operations/File and Form Administration

  • Responsible for supporting and improving the organization’s digital filing system.
  • Provide administrative and operational support across the divisions.
  • Manage office supplies and the maintenance of office equipment inventory (cell phone, laptops, etc.).
  • Assist with operational project management by creating assignments, tracking progress, and resolving issues.
  • Plan and support the social committee in organizing conferences, events, staff training, and employee engagement activities.
  • Identify gaps in current processes and improvement opportunities and recommends changes to ensure smooth operation.
  • Perform administrative tasks, such as making travel arrangements, answering reception phone calls, etc.
  • Support ongoing integration of online collaboration tools, such as Slack, Zoom, and Dropbox.
  • Steward the transition from Dropbox to Google for file management.
  • Manage deadlines and bring forward management review work requirements with the team; manage the flow of work to specific team members (i.e., documents for approval/review/signature).
  • Assist with the development and delivery of the onboarding and offboarding process.
  • Maintain and ensure all HR files are complete and up-to-date.
  • Receive and ship staff equipment from headquarter.
  • Organize and host all staff meetings.
  • wide range of administrative activities, office coordination, and financial reporting functions to support our growing organization.
  • Other duties, as assigned.

Financial Administration and Reporting

  • Maintain records of financial transactions by establishing accounts; posting transactions; ensuring legal requirements compliance.
  • Conduct reconciliation of all accounts on a monthly basis.
  • Maintain and balance the general ledger in an accurate, complete, and up-to-date manner
  • Perform all activities related to the accounts payable function including reviewing, coding, and processing payments.
  • Perform account receivable functions including invoicing, deposits, collections, and revenue recognition
  • Assist with flow of transactional processing and approvals, including accounts receivable and accounts payable

 Skills and Abilities

  • Bookkeeping and accounting experience.
  • Strong organizational abilities, including but not limited to strong administrative processes.
  • Strong understanding of business processes and improvements.
  • Highly organized and detail-oriented.
  • Ability to prioritize, take action, and support workflow processes.
  • Excellent interpersonal and communication skills, both verbal and written.
  • Ability to coordinate information necessary to draft operational/financial reports with the support of the Director of Operations.
  • Ability to understand contribution agreements and contracts.
  • Interest in organizational development is an asset.


Requirements:

  • A university degree or accredited college diploma in a relevant field (e.g. education, public administration) and/or a combination of education and relevant experience.
  • 3+ years experience in an administrative or coordination role.
  • Must be based out of Greater Vancouver Area. 
  • Proficiency with QuickBooks and MS Office applications, including Excel.
  • Interest and ability to learn Slack, Monday, Dropbox, Google. docs and other online tools.
  • Sound knowledge of Indigenous communities, cultures, traditions and practices in BC


Supervision

This position reports directly to the Director of Operations.


Location

This position is located at the First Nations Technology Council headquarters Unit 102 – 70 Orwell Street on Squamish Nation land in North Vancouver, B.C.  During the COVID-19 pandemic, this position will work remotely until further notice, in alignment with public health directives and best practices.


How to Apply

 

Please send your resume and cover letter to natasha@technologycouncil.ca.  This position will remain open until it is filled.  

We are an Indigenous organization whose mandate is to promote opportunities for Indigenous people. We encourage applications from qualified First Nations, Inuit and Métis people. We also welcome other candidates who possess a high level of cultural competence and understanding of indigenous experience, communities, and issues. Only those candidates selected for an interview will be contacted.


 

Thank You

Your application was submitted successfully.

  • Location
    North Vancouver, British Columbia
  • Department
    Administration
  • Employment Type
    Full-Time
  • Minimum Experience
    Mid-level
  • Compensation
    $50,000-$60,000